Hi there. In this video we're going to make
a nice little zip file that we can send to people.
Inside that zip file we have the Indesign file plus
all the links and fonts and images all ready to go.
I can send it off to my colleagues that they can start working on the file,
or it might be that I'm sending it to myself,
to my home computer to start working on it,
or I might just be packaging it all up to archive it and take
it off my machine so that I can get on to the next job.
Let's look at this packaging Indesign files ready for other people in this video.
To share our Indesign file we need to use the package feature.
Let's go to File and go to Package.
Make sure it's saved first and leave all of
this click ''Package,'' ignore printing instructions, nobody uses this.
It's meant to be for notes that you gave to your printer,
contact me if the printer is ready.
But you'll be doing it via e-mail,
I'm not sure anybody uses that.
Create Package Folder, so this is going to be
an actual folder that's going to group everything and stick it in.
I'm going to put mine on my desktop in my Indesign class files, the name of it.
I'm going to give mine a different name.
I'm going call mine a Green at Heart Flyer.
I call this one Packaged Files, that's better.
We're going to leave all of these ticked and we'll look at them all when we've finished.
Let's click ''Package.''
It says,
do not share fonts, it's illegal.
But we need to share the fonts because we paid for them, so we ignore that.
It's a gray area. Let's jump to our desktop and you can
see there is my class folder and there is that folder that's been made, the package file.
Let's see what's in here.
Let's go inside and there's a bunch.
The Indesign file is the main thing.
That is the bit where I'm going send it off
to one of my colleagues and they're going to start working on it.
They are going to double-click the INDD file, the Indesign file,
and that's what's going to open it up and they're going
to be able to start working on it.
A PDF there is just for a visual,
just to give people a little
quick visual without having to open up the in-design file to see what it is.
You don't technically need that, that's just helpful.
Same with this file here. The IDML file is just helpful.
Say you are sending it to Jeff and Jeff is going try and open it,
but he's using a super old version of Indesign.
It means that he might try and open the INDD and
it just comes up with lots of error is saying, "No way Jose.
My version is too old or too new."
He can open up that version and will there be any problems?
Probably not if it's a simple document,
if you're doing some hardcore,
animated interactiveness, then maybe.
But we're not at the moment so it should all work out fine.
The important things are these font folders and links.
These are very important.
The instructions we ignore that, so I'm going to delete it.
We didn't write anything in there, it's meant to be
printer instructions telling them what to do, how to contact you.
Fonts: you can say here,
remember that warning that said,
"Hey, you sure you can share these fonts?
Be careful check your licenses," and you should.
But this is how to get people a document and the fonts that are used in it,
so it doesn't come up with font errors.
So we'll send those to them.
The links: links are just considered,
you can see here's the logo and this graphic that I've used in there,
so all of these are super important.
If I just send an Indesign file, it's going to open,
but it's going to say, "Hey alert I'm missing the fonts,
hey alert I'm missing all the images."
you want to send all of these.
What you tend to do, is this is that folder they got packaged,
we were just inside there a second ago,
is you right-click it and if you're on a Mac, you got to compress,
if you're on a PC, I think there's a Send to Zip File.
You might have to look through your options.
You're looking for a zip all compressed folder.
Click this and see this little zip folder that can be emailed.
You can't email a folder really,
but you can email the zip folder,
or it might be just backup.
You're working in an agency and you're trying to keep everything,
you're closing it off and you want to off your computer,
but you know that the images are all over the place.
You just want this tidy little package that you
can archive and say job done, delete off my computer.
Is you package it up into a folder, send this one.
All right my friends, that is how to package a document
and send it to people without having lots and lots of problems.