Hi there. In this video we're going to start our long document project.
It's going to be an annual report, is going to be really long.
You can see my pages here.
Let's have a quick little look at it.
Page after page after page after page,
and we're going to start with looking at primary text frames,
which is probably the most important thing you need to do when you're working with
long documents and also the first thing you need to do so which is great.
So let's go and do that now,
so when it comes to working with a long document,
The most important part is getting something called the primary texts frame setup.
To do it, you need to do it at the document creation time,
and to do it, you need to do it at the beginning when you create the document.
You can't retro fit a document to make this work.
It's just too hard and actually I think it just can't be done.
So if you have an existing document and you finding it hard to work on,
you can just copy and paste it in to
a new document that has the primary text frame setup.
So to do it, let's go to file,
new or hit this little New button,
and we're going to be doing ours for print,
we're going to be doing US letter, and over here,
we're going to have facing pages because we're going to do a long document that's
side-by-side pages and this my friend is the magical button.
Cool primary text frame.
We're going to have pages is one. That's fine.
Columns we're going to have two and the gutter,
here is going to be quite thick just to match our style.
Now remember mine's stuck to millimeters,
because I keep doing jobs in between.
The gutter in this case is going to be 0.6.
So quite big if using metric numbers put in 16 millimeters,
16, so quite big.
So we're going to have 0.6 inches and columns two.
In terms of the margins all the way around,
I'm going to break the little link so they're not all the same.
The top in this case is going to be 1.2.
I'll go through the metric in a second.
The bottom is going to be two inches and the sides are going to be each 0.8 inches.
If you want to do this in millimeters,
it's 30 for the top,
50 for the bottom,
and 20 for the inside and outside.
Now remember, this is just because that's the way I want this document to look.
You saw at the beginning of this video.
Bleed, who remembers what bleed is?
That's right. That's an eighth of an inch.
So 0.125, we have to use decimal places.
All the way around or three millimeters.
If you're using millimeters and slug we never use.
Let's click create.
What is this primary ticks frame?
Well, basically it's a pre-made textbox that goes on your master page.
I'm on page one here and I can click on this and you see there's a text box ready to go,
and the cool thing about it is if I just throw in some placeholder text,
you can see it's got columns already matched in to it,
and the gutter already matches the one I set up in my new document.
So it preloads it with a textbox,
which is really cool,
whereas in previous tutorials,
we've created these columns and just uses them as guides,
and then we've gone through and grabbed the type two and draw an out stuff,
and then gone up here and switch to the two columns in the case.
It saves a little bit of time that way,
what's really cool about it is that when I add text to it,
it's going to generate as many pages as I need,
and that is what's really helpful. Just go and do that.
Lets go about black area. Make sure got nothing selected,
click in the background,
go to file, go to place.
You can copy and paste, from word.
But I'm going to use this way because I'm going to show
you a little trick when we bring it.
Then we're going to go to options and I click on show import options, then click open.
This little box opens up and by default,
it's going to remove the styles.
Now to make this easier for everybody,
I've gone through in word and made all the titles bold just because, otherwise,
it's really hard to figure out where the titles are So I'm going
to change it from movable styles to preserve styles and click okay.
Now my cursor is loaded.
I can stick anywhere I like,
and I'm going to stick on this page.
What we're looking for is,
see my pages panel's up.
I got one page,
but if I click on this kick back, relax,
which we haven't, takes its time. Hey, look.
So it's generated all of our pages,
and you can see there's quite a few here.
That's nearly 30. Well, that's exactly 30.
So that is the role of the primary texts frame.
It doesn't seem like much,
but the alternative is this.
I'm going to create a new document.
Great. I'm going to do cool things just real quickly.
It's going to be the same as the last one,
but I'm going to turn primary text frame off and this is what you have to do.
So there's no text box here.
So I have to grab the textbox and that's
no big drama like doesn't take us that long, right?
And I have to match the amount of columns.
So I have to go to paragraph,
two columns, match the width.
I can't even remember what the width was, 16 millimeters.
So it's matching that now. Awesome. Now I have to go and place my text file place.
So exactly the same except when I manually create that box,
they're not linked to all the other pages.
So I go do the exact same thing. Happy days.
So you'll notice there's no extra pages generated.
So what would you have to do is that this.
We have to go down to create new page,
and then we have to go to this top page.
It's called the output,
and it's this little red cross down here.
If I zoom in, that's in there.
When you use red, that's bad.
That means that there's text.
We know that the text, this is like 30 pages, but it only stops here.
So that means that although we can see one page there's a lot of other pages hidden,
and it's this thing here where this output,
is over-set, which just means there's too
much to copy in it and it's gone red, little plus button.
So what we can do is,
we can go through and create another type box.
We can do it down here. Make sure it's the right columns.
Make sure it got the right data.
I can click it 16.
What I'm going to do is click on this,
click on the red thing, come down here and click inside this.
Hey, and that linked up,
so that one now flows from here and flows down to here,
but unfortunately you still have a set.
So you're going to have to go and link all of these pages?
You cry. So make a new document,
make sure it's got a primary text frame and it will generate this stuff for you.
Another nice thing is because it's on the master page. Watch this.
If I double-click the master page,
either the left or right spread,
so I get the red spread.
If I have it down here, I want to do something like this.
Can you see all of the pages adjust as well.
They're all controlled, so it's generated more,
and because there's not as much room on every page it's generated some extra pages.
Remember it was at 30, now it's at 38.
It doesn't delete them though. If I make this big,
you have to have to manually go and delete them afterwards.
You can see it's suck back up to page 29 or 30,
but there's all these empty columns.
You can go into preferences and turn a sitting on.
We'll delete them when they're empty.
It's not on by default, it's not how to delete them.
You just got to select them all and hit the trash can.
Last thing we do when if you bring in a lot of ticks,
I'm going to go from my master page to page one,
is that I've brought them in from word,
and we say preserve the styles.
What happens is when you preserve the styles,
it goes to window,
let's open up styles,
it's important [inaudible] styles from word and they'll always be, probably be normal.
Normal is their body copy font.
So all I want to do is have nothing selected.
Click on this guy and say go away.
It says we're deleting it,
but it's being used in this document, what would you like to do?
I say replace with my basic paragraph which is my nothing,
replace with none basically.
So it's gone through, removed in the normal formatting.
You might have a lot in here.
Might have brought through heading,
heading 2, heading 3,
normal bunch of stuff, You have nothing selected,
delete them all and you'll be back to be able to adjust them as you see fit.
So that's a long explanation on what a primary text frame is.
So basically you just need to file a new document and you got to tick that little box.
But now we know how it works and how we could use it.
Let's get into the next video where we start
laying out this long document and look at some of
the other features that's going to make long documents super easy for you to do.