Hi there. In this video we're going to look at bringing through
paragraph styles that we've made in a previous document case.
Somebody asked me how to make them or we've made them and we want
to pull them through to use in our new bit of text.
We can transform it from this through to
this one where we've got our styles and our headings are all done.
We'll also look at how to apply this using things like shortcuts to
speed up to end paragraph styles for all these different headings here.
We will also add this pretty line that goes between
the columns and also look at automatic page numbering again.
All that plus much more in this video.
Actually, no more than that.
Exactly how I said before is exactly what's in here.
Not more. Let's go and start that now.
There's two ways to bring in paragraph styles that exist already.
You might have them in a document you've made or
you might be pulling them from somebody else's document.
The easiest way or the most obvious way for us at
the moment is over here my CC libraries.
In an earlier video,
we looked at how to create libraries and how to put paragraph styles in here.
Let's opened up our styles for this document.
Let's go to windows styles,
paragraph styles, so these things here kind of separate in the library.
They're not actually part of this document here, so to add them,
all I need to do is let's have nothing selected and
right-click my body copy here and say add to paragraph styles.
There's my green it hap body copy, super easy.
But let's say you're using an earlier version of InDesign that
doesn't have libraries or you're still avoiding using libraries.
You can do it by the Paragraph Styles Panel.
See this little fly out stripy line here, the hamburger menu.
Pop that out and enhance
his load paragraph styles and the cool thing about it is you don't need to
export the styles from your previous InDesign file like you do in some,
like the Microsoft products.
What we can do is on my desktop class files,
there's this green and hot newsletter we made in the previous tutorials.
Click "Open" and it will look through that document and
see that it's got these styles applied to it and which ones would you like to begin?
I don't need the basic one.
Remember that is nothingness,
that is the normal nothingness.
All these other ones, what do I need?
I don't need heading.
I don't need first paragraph only because I'm not using them in this document.
You might bring them all in the beginning because you're not too sure.
GaH, body copy already exists.
But I probably bring both of those through the same time,
but I've already got them.
Really all I need is the subheading.
That's what I want to bring in.
It doesn't really matter how you bring it in with are you using
the CC libraries or just pull them from existing documents.
Another way, and I said to at the beginning,
but there's actually three ways if you copy and paste
a bit of text from another document into this one,
and a paragraph styles applied to that takes it will bring it through at the same time,
if you're finding that you're getting
these paragraphs tells a [inaudible] like, how did you get in here?
It's because you've opened up some random document copy that text side of it
and pasted it into this current document and it's bought through the styles with it.
You might have to, when you do that,
go and tidy them up by going.
Actually, I don't want you add,
delete, and clean them all up.
But I want both of these.
First thing we'll do is we'll put in our body copy.
I'm going to select it all.
So "Command A" or "Control A" will select everything.
You've got to make sure you're in your type toe and you've got
your cursor flashing in the text box,
select it all [inaudible] Dan's random five click.
I've got them all selected and I'm going to say I'd like the body copy to
apply and you can see there's a little plus applied to it.
It's because some of them have bolds applied to it already.
I'm going to leave those just to make it a little easier to find, in my case,
what I'd probably do because being a purist about it,
I would say down here it says "Clear
overrides" and you'll see it or remove the bolts from it.
But I've left those just to make it easy for us to find.
Cool. It's lovely to bring through
paragraph styles that are being done in another document.
It's just tidied up this document quite a bit even though I had justification.
But that's okay. Next thing we're going to do is we're going to apply our subheadings.
I'm going to highlight this first line, here,
click "Subheading" and it's brought through the style.
What I would like to do though in this document is I want to make a few changes.
I'm going to zoom in "Command Plus" or "Control Plus" on a PC,
I'm going to select it and make some changes.
I want to change the color,
so the type here.
Now you'll see in my swatches panel,
down here, I'm going to make that a bit bigger.
I don't have half of these colors,
remember I'm going to have to pull them from my library.
In here I'm going to make this my mint green.
Lovely and I'd like to turn off a couple of things.
I'd like to turn off the force capitalization
it is on the top I'm going to turn that off as well.
Once I've done that, I'm going to go and redefine my style because I'd like this in
this document to be forever and that green and not uppercase.
I'm going to right-click it and there's one of this is redefined style.
Awesome. It just means now when I go and use it, we'll zoom out.
I like this guy, apply subheads,
this guy apply subhead.
You can see I'm getting that new style through.
Now one thing you might find is for a long document,
this could be painful. It's not too bad, right?
It's not too long and so a couple things you
can do to speed this up one is add a shortcut to it.
If I click on "Subhead", actually,
this way is to click off black arrow,
nothing in the background.
That's always like default thing click and then background,
double click "Subheading" and in here,
I'd like to say, shortcut.
Now unfortunately, shortcuts only work
if you've got that number keypad next to your keyboard.
I'm working on like a MacBook Pro laptop and it
has the numbers along the top above the letters,
but it doesn't have that separate keypad to the right.
Your shortcuts have to include one of those numbers.
I can't use this at all.
But if you are using a keyboard that has those numbers on the side you can
hold down maybe "Command Shift" and hit "One" and you'll get a shortcut in there.
If you're on a PC it will be "Control Shift One" I'm just making up a shortcut.
You can make anything you like as long as it has those little numbers there.
But alas, I don't have that one.
The other way to do shortcuts,
is click "Okay", is something called the quick it.
Now this is the shortcut to rule all shortcuts.
What it does is if I highlight this text here and hold down on
my keyboard command and hit the "Enter Key" on my keyboard.
This pops up skoal quick apply if you're on a PC,
hold down control and hit "Enter" and what this does is,
I'm going to delete there, is you can type in anything in this whole program.
If you need it to be uppercase,
you can see I type an upper.
You can see it goes to the shortcut of uppercase and I could do that.
It's not what I want in this case.
So command "Enter", I want to type in sub,
I didn't even have to write the whole word.
You can see there, there is subheading. Hit "Return."
Now seems like that doesn't seem short,
but I'll show you how I get my flow on.
Highlight this command "Enter",
and see it's pre-filled out from my last setting, so I just hit "return."
So highlight quickly that "Enter" highlight command "Enter",
you got to be a little slow between the Enters,
If you do it too fast, it freaks out a little bit,
command "Enter" and these
here actually bullet points we're going to do later on so
don't do those, there is headings.
I thought I got all the ones bold.
My bolding trick does not work.
But you can start to see,
doesn't matter whether you got the shortcut going because you've got the number,
keypad or command "Enter" for the quick apply,
we can speed this up.
I've got lots of headings in,
and then towards the end I got bored and didn't put
any more headings and so if you find like the first half has lots,
in the second half has none,
it's just because of me.
So we've put in our sub heading,
we've put in our body copy and you can see how we've got
a three-page document all quite quickly going in
all kind of styled up and that's the beauty of the primary takes frame from
the previous video and I'll styles now couple little housekeeping things.
If I go to the w and if you're finding the machines running really slowly
using especially this example file for the text, the long text.
It's because you might have done and make spelling on and because these are
all Latin words and a dictionary sit to English, it's freaking, outgoing.
Every single word in this 30 page document is spelled badly.
It's checking every single one of them.
Every time we move the page,
or reach exit which is a bit of a pain.
If you're finding that if it happens,
say you are working with a document it's English,
but you have a lot of French words or Irish spelling for words.
You might find that dynamic spelling is just slowing things down.
I'm going to go to my MAC to InDesign CC Preferences and go to spelling.
If you're on PC,
go to it down the bottom will be preferences and go to
spelling and just ten enable dynamic spelling off and to get,
it won't freak out and slowly machine down does to mine
all the time when I'm using these really long placeholder text documents.
Now that little thing and this is just styling.
Now we're going to jump to our master page because I want to put
a little line that goes through the center of this.
I'm going to double-click any my master pages.
How do I know my master page?
I closed down Paragraph styles as down here I'm on
my A master and I zoom out a little bit so I
can see the whole thing and grab my line too,
I'm going to draw a line that goes all the way through the middle.
It's pretty good at doing it straight and I'm going to have the stroke of this one,
that same green and I'm going to have no Phil,
how thick is it going to be? I can't remember.
1.0 That seems okay.
I'm going to copy it and paste it and drag it over here to this other side, here we go.
Nice. Why don't I do that?
Go, page 1, hit "W" because it looks cool and by cool, yeah, it looks all right.
I think I'm going to have to match the same size as
that because that's a bit thick. Let's double-click this.
You can skip on now because there's nothing super interesting.
We're going to add automatic page numbering.
I'll select both of them at the same time and I'm going to have maybe half a point.
Yeah, it looks okay.
So page numbering, we did this in a previous tutorial,
but we're going to do it again to give a, let's double-click "Page."
A milestone will use the lift spread to start with grab the tittle,
draw a nice tight box.
I'm going to type the web page and I'll put in,
instead of just having one,
remember we put under type,
we're going to go insert special character and we're going to
go mark as current page marker,
current page number even.
What I'd like to do is to you can see it's actually picking out my subheading,
as the default paragraph style and that'll happen
to you if you're following me along because I did something a bit strange,
let's go to window and go to styles and go to parody ourselves.
If I have nothing selected and I click on "Subheading",
it's going to set it as everytime I join you type box.
It's going to be that subheading.
If I showed you the body copy and got nothings selected switches to body copy.
Now if I draw this out,
it's going to be the body copy font.
What you probably want is,
you've got nothing selected beyond basic paragraph or body copy,
that's maybe a good one as well.
But it means that whenever I draw a new type books,
it's not going to try and be the sub heading.
We're going to zoom in and I'm going to make this one rubato.
I'll use rubato slab again.
I use that bold and I'll use the orange color.
How do I know it's in the center of the page?
I don't send it there,
there's a couple of ways we could do it.
You could use alignment tool,
I'm just going to drag it to the edges.
I know it's there. It's going to go down here somewhere.
I'm going to copy and paste it.
A cool way for copying and pasting.
You can go Command "V" or hit control "Paste."
But if you grab your black arrow while you're dragging the words page a,
you hold down the "Alt" or Option key on your keyboard,
and drag it across and it will make a duplicate as you're dragging.
Hold down "Alt" then start clicking,
holding and dragging and that will duplicate it as it goes across.
Now I'm going to double-check these work,
double-click page one, double-click page two, page three,
nice work group and let's move on to the next one where we start working on inserting
blank pages and playing with
the numbering because it starts at one which is going to be a cover,
all sorts of fun stuff like that.